Full Proposals are reviewed at the Kavli ITS selection committee meeting every four months. A successful program should have at least one well-organized coordinator in residence all the time. The best programs have two or three coordinators in residence all the time. A successful proposal usually contains the following contents:
1. Title of the event
2. Scientific coordinators
3. Event type
• Regular Workshops:
A small conference with workshop character, an average of 50 – 60 attendees (extrema 30/150 attendees) and a duration of one week (5 days, arrival Sunday, departure Friday/Saturday). The program should consist of talks on advanced topics, discussions and poster sessions. In addition, a colloquium talk and a public evening lecture can be organized.
• Focus Workshops:
A workshop with a strong focus on a particular, modern subtopic, an average of 20 – 50 attendees and a duration of 2 – 3 days.
• Schools:
Teaching-oriented school activities with topical lecture series. A typical period is from one to three weeks.
4. Preferred dates
• Please provide one or two alternative dates
5. Aim of the event
• Why is it timely?
6. Structure of the event
• Talk/lecture series, school activities
• Preliminary schedule
• Time for discussions, interaction and collaboration
7. Participant's details
• Number of expected participants during the workshop/school
• Number of participants from China/Overseas
• Number of students/Post-Docs/senior scientists
8. Preliminary speaker's list (including contribution titles)
• Confirmed, if possible
9. Requested person-days budget
• Number of expected participants x days of attendance
• We always encourage participants to bring their own financial support.
• The financial support is subject to university rules.
10. Requested travel support budget
• We encourage coordinates/participants to find other fund sources to pay the travel cost.
• Limited fund for international airfare is available upon request, for which coordinators should specify the reason.
11. Expected financial support from other sources than Kavli ITS
• Specified, if possible
12. Special requirements/comments